Messaging Solutions LLC

Archive Attender ®

Mailbox, PST File and Public Folder Archiving

OVERVIEW

Archive Attender is an administrator-driven solution designed to selectively move or copy messages from Exchange mailboxes, the journal mailbox, PST files and public folders to any storage device visible to the application via the network. Archive Attender assists companies with storage and compliance requirements while offering a flexible archiving architecture that does not require a SQL database or proprietary hardware.

FEATURES AND BENEFITS

Archiving Features

• Archive data from Exchange mailboxes, public folders and PST files
• Archive from the Exchange Journal mailbox to meet compliance regulations
• Eliminate PST files by automating their discovery, identifying their owners and importing their data into their owners' archives
• In addition to messages, archive contacts, calendar entries, notes, tasks and journal entries
• Customize archiving policies to specific mailboxes, entire Exchange Servers or specific AD groups
• Archive messages based on quotas, sender, subject, date, age, location and size
• In conjunction with Mail Attender, archive based on keywords, attachment type, content, etc.
• Replace original messages with plaintext or HTML-based stubs

Compliance Features

• Archive for specific users/departments
• Archive specific content based on keywords
• Archive all incoming and outgoing messages from the Journal mailbox in native format
• Search archived data for compliance reviews
• Generate manager search views that can be used, through a web interface, to search the archives of a group of users
• Index archived messages and attachments for quick search results
• Maintain audit trails of all activity within the archive
• Enforce retentions on archived data so information is automatically purged after its "useful" life

Administrative Features

• Product management can be driven with an administrative console and through Powershell scripts
• Control users’ access to the archives
• Allow users to archive their own messages and search, restore and delete archived messages
• Multi-threaded processing architecture for optimum performance
• Define process-scheduling windows based on flexible start and end times
• Enforce retention/deletion policies on archived data
• Move archived data to secondary and third-tier storage for hierarchical storage management
• Maintain an audit trail of archive activity
• Optionally index all archived content for efficient search of the data
• Search archive for compliance, legal, HR, etc. requirements
• Copy search results from the archive into a mailbox, a public folder or a PST file
• Use the advanced reporting capability to test the results of an archiving policy prior to enforcing the policy

User Features

• If given rights by the administrator, archive, restore, delete and search messages
• Use stubs left in the mailbox to access archived messages
• Access archived PST data through stubs left in the mailbox
• Search archived messages based on sender, received date, archived date, keywords and attachments within the Outlook interface
• Access archived messages remotely through Outlook Web Access (OWA)
• View archived messages in native format using Outlook or in HTML format on hand-held devices and non-Windows computers
• Sort messages to provide a more efficient interface

BENEFITS

• Recover Storage Space
  Over-consumption of storage space can affect network performance and increase backup/recovery time. By moving information out of the message store, you will recover vital storage space and reduce the potential for data loss and system downtime. Archive Attender can also conserve space by single-instancing multiple copies of the same messages/attachments.
• Comply with Legal Obligations and Regulatory Requirements
  Many companies are required to preserve business documents for a statutory period of time. Archive Attender gives you the ability to locate necessary documentation, preserve its' contents and subsequently delete it upon the expired retention period.
• Secure Critical Information
  Secure and protect corporate knowledge by archiving data. With Archive Attender, you have the ability to locate and retrieve critical documents/attachments and move them to a safe and secure location.
• Reduce Legal Liability
  Electronic Information is commonly being used as evidence in court. Failure to maintain the integrity of information could result in heavy fines and the exclusion of evidence in court proceedings. Archive Attender ensures that your corporate records are sufficiently maintained and protected.
• Automate Time Intensive Tasks
  Users typically spend large amounts of time managing their mailboxes and recovering old emails. With an automated archiving tool, you can drastically reduce the time spent by users to maintain their own mailboxes.

SPECIFICATIONS 

Archive Attender offers a flexible architecture and an easy, 15-minute installation. It does not require a SQL database, proprietary hardware or any components installed on the Exchange server or client machines.

RESOURCES

View Product Datasheet

View Product Whitepaper

View Whitepaper  "Gone in 30 days: Exchange, Retention and Regulatory Compliance"